The
Mid-South Flute Society is pleased to announce that the 2005 Flute Festival
Mid-South will be held at the Hutchison School in Memphis, Tennessee, March
18-19. The Hutchison School is easily accessible
from the Memphis International Airport with many lodging accommodations in
close proximity.
The
Festival regularly draws attendees from Tennessee, Arkansas, Mississippi,
Alabama, Louisiana, and Texas. Past
festival guest artists have included Wissam Boustany, Matej Zupan, Alexa Still,
Jacques Zoon, Linda Marianello, Mary Karen Clardy, Jan Gippo, Lorna McGee,
Kathleen Goll-Wilson, Sheryl Cohen, Brad Garner, and Susan Hoeppner. This year the Flute Festival Mid-South 2005 is excited to welcome
Matej Grahek, principal flutist of the Slovenian
Philharmonic Orchestra and Assisant Professor at the Academy
of Music, University of Ljubljana, Slovenia, as Guest Artist.
The
Festival has enjoyed an excellent exhibits area each year. Past exhibitors have included national vendors Pearl Flutes,
Muramatsu America, John Lunn Flutes, Little Piper, Butterfly Headjoints, Gemeinhardt
Flutes, Carolyn Nussbaum Music, J.L. Smith, United Musical Instruments, Flute
World and others, along with vendors local to the festival site.
For many festival attendees, the exhibits area is their only opportunity
each year to audition professional quality instruments.
Each year instruments have been sold at the festival, sometimes for
thousands of dollars.
The
advantages of exhibiting at the Festival are obvious.
As many as two hundred college, high school, and junior high students,
plus university faculty and professional performers, actively looking for
instruments and accessories which they cannot see locally means plenty of
potential business for exhibitors. Feedback
from past attendees has shown that the exhibits are one of the most important
reasons for festival attendance.
Registration
fees, grants from arts organizations, advertisement fees and donations provide
the funds for the Festival. Most
exhibitors advertise in the program booklet, and companies that are unable
to exhibit in person often take advantages of an inexpensive advertisement. Many exhibitors and advertisers also choose
to make a donation to further show their support for this event. Donations are acknowledged in the Festival
program booklet and at the Gala Concert. Information about advertising can be found on the Advertise
in Program link on the left side of our webpage at http://www.midsouthflute.org/
. For exhibitors who wish simply
to provide product literature, the society provides a Literature Table in
the Exhibit Hall where attendees may browse the available catalogs and flyers
and take copies of materials that interest them.
The
Mid-South Flute Society invites your business to exhibit at Flute Festival
Mid-South 2005 and place an advertisement in our program book. The Society will also graciously accept any donation you wish
to make in support of the Festival.
Please feel free to choose the most appropriate methods for your participation.
There is no charge to exhibitors; exhibitors are responsible for all
travel costs and any other costs associated with their presence at the Festival. We are working very hard to make this festival our most successful
ever and to fill our exhibit area with quality vendors for the benefit of
our attendees. Please review
the exhibitor agreement, advertising, and donation forms found at http://www.midsouthflute.org . Feel free to direct any questions you
may have to FFMSintern@yahoo.com
or by fax at 936.468.5810. We
look forward to seeing you March 18 in Memphis!
Sincerely,
Adam C. Dorrance, Exhibits Coordinator
Mid-South Flute Society
Exhibitor's
Agreement
This agreement between
the Mid-South Flute Society (Society) and
__________________________________________________________
(Exhibitor)
signifies an agreement
by Exhibitor to exhibit goods and services at the Flute Festival Mid-South
2005 (Festival) to be staged by the Society on Saturday, March 19, 2005, at
the Hutchison School in Memphis, Tennessee.
This agreement specifies the responsibilities of both parties with
regards to Exhibitor's participation in the Festival.
The term Exhibitor used herein denotes all employees and agents of
the business entity listed above as Exhibitor.
Eligible Exhibitors:
Exhibitors eligible to
exhibit at the Festival are flute industry vendors and flute-related businesses,
both national and local to the site area.
Exhibitors will primarily be exhibiting musical instruments, accessories,
sheet music, and music related items such as books, recordings, shirts, and
music novelty items.
Schedule Š Exhibits will
be open only on Saturday, March 19, 2005.
Times shown are as currently planned and may be changed by the Society
without notice.
- Exhibit
setup: 8:30 AM to 9:30 AM
- Exhibits
open: 9:30 AM
- Exhibits
close: 4:30 PM
- Exhibit
breakdown: 4:30 PM to 6:00 PM
Note: No exhibitor can
gain access to the exhibit hall prior to 8:30 AM; all exhibitors, materials,
and personnel must vacate the exhibit hall no later than 6:30 PM.
Society's
Responsibilities
The Society will assign
the floor space in the exhibit hall in accordance with the Exhibitor's needs
and available space. Adequate space will be provided in front
of ExhibitorÕs tables for interaction with attendees. Adequate space will be provided behind
and to the sides of ExhibitorÕs tables for personnel and ingress/egress. The Society will make every effort to
avoid placing direct competitors adjacent in the exhibit area; however, the
Society will not guarantee to any exhibitor that such a placement will not
become necessary due to the number of exhibitors and the available space. The Society will be responsible for placing
Exhibitors within the exhibit area and will have total authority to make such
decisions.
The Society will provide
one 72Ó by 30Ó table minimum; the actual size of the tables will be determined
by the Society based on tables available at the site.
Exhibitor may request additional tables but must do so no later than
at least thirty (30) days prior to the Festival date.
The Society will make every effort to comply with an Exhibitor's request
for extra
tables, but cannot guarantee
that such can be made available. All
tables will be set up, marked with ExhibitorÕs identification, and placed
appropriately in the exhibit area no later than the opening of the exhibit
area for exhibitor set up on Saturday morning.
The Society will not provide
table covers, booth curtains or dividers.
ExhibitorÕs space will most likely not have adjacent walls, and in
any case, Exhibitor will not be allowed to affix anything to walls to avoid
damage to the facility.
As there is limited availability
of electrical power, the Society will not guarantee such availability to Exhibitor. Exhibitor may request access to a 120
volt, 60 Hz. electrical circuit but must do so no later than at least thirty
(30) days prior to the Festival. Exhibitor
must specify the maximum load to be placed on the circuit as part of the request.
Exhibitor acknowledges that use of an electrical circuit will affect
placement of Exhibitor in the exhibit area.
Exhibitors'
Responsibilities
There is no cost charged
to the Exhibitor for participation in the Festival Exhibits. Exhibitor is responsible for all travel
costs and any other costs associated with ExhibitorÕs presence at the Festival.
- Exhibitor
will provide all table area decoration and fixtures required for Exhibitor's
display, including table coverings, table displays, and standing displays.
Exhibitor is required to provide appropriate stands and fixtures
for hanging displays; Exhibitor may not affix anything to walls in the exhibit
area.
- If
exhibitor requests and receives access to an electrical circuit, Exhibitor
is responsible for providing appropriate extension cords and any other electrical
apparatus required for his use of electrical power.
- If
Exhibitor desires to utilize electronic recordings, headphones are recommended.
Playback using speakers will only be allowed if the volume is kept
sufficiently low, in the judgment of the Society representatives, so as
not to impede the demonstrations and activities of other exhibitors.
- Exhibitor
is responsible for leaving exhibit area exactly as it was found. Exhibitor must remove all materials
and trash form the exhibit area by the end of the breakdown time period.
- Exhibitor
accepts all liability and agrees to hold the Society and the Hutchinson
School harmless for any loss or damage occurring from or associated with
the exhibits and Exhibitor's activities in conjunction with the Festival.
Flute Society representatives will be on hand in the exhibit area
from 8:30 AM to 6:30 PM but will not be responsible for booths left unsupervised. Exhibitors are expected to have someone
in charge of their booth at all times. Flute Society Exhibit Area representatives will not unpack,
supervise, transact business or pack up booths for Exhibitor. If Exhibitor requires local assistance,
Exhibitor must make appropriate arrangements.
Society
Contact: all correspondence regarding the agreement and the Festival should
be directed to:
Adam
C. Dorrance
Department
of Music
Box
13043 Š SFA Station
Nacogdoches,
Texas 75962-3043
e-mail:
FFMSintern@yahoo.com
fax:
(936) 468-5810